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Wrap-Around Services

We are no longer accepting reimbursement requests for The Gateway-In Project Health Care Social Worker.

The Gateway-In Project© Health Care Social Worker provides students with a valuable opportunity for financial support during their training journey. Each eligible student is entitled to receive up to $3,000 in reimbursement, assisting them in offsetting the costs associated with their program participation. This financial support is referred to as a "wrap-around fund," aimed at easing the financial burden on students. Students have a 30-day window following their graduation to submit their reimbursement requests. Use the appropriate form link below to send in your reimbursement request upon graduation.

How do I get my reimbursement?

  • Throughout your training, keep track of all expenses and receipts.
  • Upon graduation, complete and submit the reimbursement request form (provided by your program coordinator) with all supporting receipts  – see this example on how to complete the reimbursement form.
  • Keep a look out for confirmation by email. We will send any updates or corrections needed via email.
  • You'll receive an email from Melio Services with instructions to create a secure account for direct deposit*. The Gateway-In Project© staff does not need or see your banking information. Please note that all submitted reimbursement forms go to The Gateway-In Project© Managers for processing.
  • Please allow 45 business days from the day of submission before reaching out to staff for updates.
  • After your Melio Services direct deposit account is set up and your request has been processed, you'll receive funds via direct deposit.

Please note that as The Gateway-In Project© Health Care Social Worker grant comes to a close, all Wrap-Around Reimbursement requests MUST come in prior to August 31st, 2024 for our team to have the necessary resources to process your request. Wrap-Around Reimbursement requests submitted after August 31st, 2024 will NOT be processed. 

*If you prefer a check, please contact The Gateway-In Project© Health Care Social Worker staff upon submitting your reimbursement.

 

Expenses Eligible for Reimbursement

All wraparound service items require receipts for reimbursement unless noted. Contact us if you have questions about wraparound services*.

*Updated as of August 19th, 2024

 

Receipt Requirements
Receipts are required for all purchases, excluding meals and personal vehicle mileage (please look at the Meals or Transportation tabs for more information)
  • Paper Receipts
    • Must include itemized purchases
    • Must include method of payment
    • Debit/credit transaction receipts that do not include items purchased will not be accepted
  • Online Receipts
    • Must include student name
    • Must include itemized purchases
    • Must include method of payment
    • Must include anticipated delivery date or window
Supplies
  • Uniforms: Three (3) sets or $300 total (max)
  • Shoes: Two (2) pairs, $100 each (max)
  • Secondhand watch: $50 (max)
  • Study tools, extra textbooks, pens, pencils, paper, etc.
  • State exam fee: Up to three (3) times, then the course will need to be taken again
  • CPR
  • Livescan
  • Physical
  • TB Test

(example here)

Meals

No receipts required for meals reimbursement. Claim for days attending class or clinicals only.

  • Up to three (3) meals a day based on start and end time.
  • Breakfast: $13 (max). Trip begins at or before 6 am - Breakfast may be claimed
  • Lunch: $15 (max). Trip begins at or before 11 am - Lunch may be claimed
  • Dinner: $26 (max). Trip begins at or before 5 pm - Dinner may be claimed

(example here)

Transportation

Mileage (example here) - Use of personal vehicle.

  • GPS back up or Map directions required - this must show total distance by miles. For example must include location and address of each trip.  Location is defined as home, clinical site, school, etc.  Example: Use of directional map to get mileage. Enter your start and end location.
  • Eligible trips include to and from school, clinical, childcare, livescan, TB, testing site, CPR, vaccination sites, and interviews.

Ride shares (example here)

  • Receipts Required! Receipt must include to and from address, distance, itemized price breakdown, and method of payment
  • To and from: school, clinical, childcare, livescan, TB, testing site, CPR, vaccination sites, and interviews

 

Childcare
  • Childcare must be provided by certified childcare site.  Must include agreement and receipt of payment with childcare provider as proof of services rendered/paid.
  • Employer Identification Number (EIN) required
  • Childcare from the start date to end date of your training. 
  • Reminder: The overall budget is $3,000 which means that if you have high childcare costs, there may not be any remaining funds for other expenses

(example here)

Computer/Tablets
  • The Gateway-In Project© Health Care Social Worker can provide reimbursement for a laptop or tablet based on need. Must be pre-approved to get up to $550 in reimbursement for a laptop or tablet.
  • The total amount for your laptop or tablet must be less than or equal to $550.
  • The Laptop or tablet purchases must be made BEFORE your class start date.
  • The Laptop or tablet must arrive BEFORE your class end date.

 

Internet and Phone

While we can reimburse for internet and phone charges, it must be only for the student.  Here are some guidelines: 

  • Receipts must include itemized cost
  • Receipts must include student's name
  • Receipts must include student address
  • Max reimbursement for phone service is $100
  • Max reimbursement for internet service is $100
  • If the student is part of a family plan, they will only be reimbursed for their portion of the bill.

©2024 LeadingAge California • The Gateway-In Project